Notice Writing - 5.3.1 | Module 5: Creative & Formal Writing - Expressing Yourself | ICSE Class 7 English
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5.3.1 - Notice Writing

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Interactive Audio Lesson

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Purpose and Importance of Notices

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Teacher
Teacher

Notices are an essential form of communication that allows us to inform a group about events or important information. Can anyone tell me why you think notices are useful?

Student 1
Student 1

They help keep everyone informed about what’s happening!

Teacher
Teacher

Exactly! They ensure that everyone is on the same page. Notices are concise and to the point, which is crucial in busy environments. Let's remember them using the acronym 'C3F2E'. What does it stand for?

Student 2
Student 2

'C3F2E' stands for Concise, Clear, Complete, Formal, and Eye-catching!

Teacher
Teacher

Great job! This acronym will help you remember the key features of a good notice. Now can anyone give examples of places where you have seen notices?

Student 3
Student 3

I’ve seen them in school about events and competitions!

Teacher
Teacher

Perfect! They are indeed frequently used in schools for various announcements.

Elements of a Notice

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Teacher
Teacher

Now, let’s dive into the format of a notice. Can anyone tell me what is typically found at the top of a notice?

Student 4
Student 4

The issuing authority's name!

Teacher
Teacher

Correct! That’s followed by the word 'NOTICE' next. Remember, 'NOTICE' should be in capital letters. What comes next?

Student 1
Student 1

The date!

Teacher
Teacher

Yes! Now, I want you to think about the five Ws we discussed. Who can list them for me?

Student 2
Student 2

What, When, Where, Who, and Whom!

Teacher
Teacher

Excellent! These questions ensure that the notice is complete. Let’s do a quick mini quiz: If I say 'School Concert', what details should go in for each of the five Ws?

Student 3
Student 3

What: School Concert; When: 10th July; Where: School Auditorium; Who: All students; Whom: Contact Mr. Rao.

Practical Notice Writing Example

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Teacher
Teacher

Let’s create a notice together for a hypothetical 'Inter-School Karate Championship'. Who can start us off with the name of the issuing authority?

Student 4
Student 4

How about 'XYZ Karate Academy'?

Teacher
Teacher

Great choice! Now what’s next?

Student 1
Student 1

We need to write 'NOTICE' next!

Teacher
Teacher

Perfect. Now let’s move to the date. When do we want to hold this event?

Student 2
Student 2

Maybe on the 15th of August!

Teacher
Teacher

Excellent! Now for the title; what should we call it to make it clear?

Student 3
Student 3

Inter-School Karate Championship!

Teacher
Teacher

Nice! Now let’s fill in the body with the 5 Ws: What are they?

Student 4
Student 4

What: Karate Championship; When: 15th August, 10 AM; Where: School Gym; Who: All students; Whom: Contact Coach Lee.

Teacher
Teacher

Brilliant! You’ve all done an excellent job filling this out. Remember to keep your notice formal and informative.

Introduction & Overview

Read a summary of the section's main ideas. Choose from Basic, Medium, or Detailed.

Quick Overview

This section discusses the key elements and format of notice writing, emphasizing its role in concise and effective communication.

Standard

Notice writing is an essential communication skill used to inform a large group of people about events or important announcements. The section outlines the critical components and format of an effective notice, including the necessary details that must be included to convey the message clearly and concisely.

Detailed

Notice Writing

Notice writing is a crucial form of written communication meant to convey important information succinctly to a group of people, such as students or employees. Notices are typically displayed publicly and serve to inform recipients of events, announcements, or important information.

Key Features of a Good Notice:

  1. Concise: The message should be direct and straightforward without extraneous content.
  2. Clear: Information must be understandable.
  3. Complete: It should contain all relevant details about the announcement.
  4. Formal: The tone and language must be appropriate for the context.
  5. Eye-catching: The formatting should engage the audience's attention.

Format of a Notice:

  1. Name of Issuing Authority/Organization: Must be at the top, centered, in capital letters (e.g., 'ABC SCHOOL').
  2. NOTICE: Clearly labeled in the next line, also centered and in capital letters.
  3. Date: Left-aligned, specifying the date of the notice (e.g., '24 June 2025').
  4. Heading/Title: Centered and descriptive; needs to state the purpose (e.g., 'INTER-HOUSE DEBATE COMPETITION').
  5. Body: Comprises the core message, including answers to the five Ws:
  6. What? (details about the event/announcement)
  7. When? (date and time)
  8. Where? (venue)
  9. Who? (who the notice is directed towards)
  10. Whom? (contact person for further details)
  11. Signature/Name: Left-aligned, indicating who issued the notice.
  12. Designation: Under the signature indicates the issuer’s title (e.g., 'Head Boy').

Example Scenario:

An example of a school notice detailing an upcoming drawing competition demonstrates the elements outlined in the format.

By mastering notice writing, individuals can effectively communicate essential information to large groups, ensuring clarity and promoting engagement.

Audio Book

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Introduction to Notice Writing

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In today's world, quick and clear communication is essential. Notices and emails are two common formats for conveying information efficiently. A notice is a short, formal piece of written communication used to inform a large group of people about an event, announcement, or important information.

Detailed Explanation

Notices are designed to share information quickly and efficiently with a broad audience. They are shorter than letters and include only essential details that the reader needs to know. Unlike informal communications, notices follow a formal structure and language to ensure clarity and professionalism.

Examples & Analogies

Imagine a school principal wants to announce an upcoming parent-teacher meeting. Instead of writing a lengthy letter to each parent, they post a notice on the school bulletin board. This way, parents passing by can quickly read about the time and place of the meeting.

Key Features of a Good Notice

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  • Concise: To the point, no unnecessary words.
  • Clear: Easy to understand, unambiguous.
  • Complete: Contains all necessary information.
  • Formal: Appropriate language and tone.
  • Eye-catching: Presented in a way that draws attention.

Detailed Explanation

A good notice must be direct and straightforward. This means it avoids unnecessary information while ensuring that all critical details are included. The language used should maintain a formal tone and the design should be visually appealing to grab readers' attention.

Examples & Analogies

Think of a store notice that advertises a sale. If the notice is cluttered with too many details or is written in informal language, customers may overlook it. A clear, concise, and visually distinct notice will effectively grab the customer’s attention and convey the necessary information.

Format of a Notice

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  1. Name of Issuing Authority/Organization: (Top, centered, capital letters) E.g., ABC SCHOOL or RESIDENTS' WELFARE ASSOCIATION
  2. NOTICE: (Below the name, centered, capital letters)
  3. Date: (Left side) E.g., 24 June 2025
  4. Heading/Title: (Centered, descriptive, concise) States the purpose of the notice. E.g., INTER-HOUSE DEBATE COMPETITION or LOST AND FOUND
  5. Body: (Main content) This is the core message. It should include the 5 Ws:
  6. What? (What is the event/announcement?)
  7. When? (Date and time of the event/deadline)
  8. Where? (Venue of the event)
  9. Who? (Who is it for/who to contact?)
  10. Whom? (Whom to contact for details/participation)
  11. Keep sentences short and active. Use passive voice if the doer is not important (e.g., 'Registrations are invited').
  12. Signature/Name: (Left side, below body) Signature of the issuing person.
  13. Designation: (Below signature) Name and designation of the issuing person (e.g., Head Boy, Cultural Secretary).

Detailed Explanation

The format of a notice follows a specific structure to ensure clarity and professionalism. Each part has a specific purpose, starting from the title at the top, which immediately identifies who is posting the notice. Following this, the word 'NOTICE' signals to readers that what follows is important. The date, headings, and body content all build on this structure to provide a complete picture while maintaining brevity.

Examples & Analogies

When a city government issues a notice about a community meeting, they format it with a prominent city seal at the top, use the word 'NOTICE' clearly, and list the details in an organized manner. The layout allows citizens to quickly find the information they need regarding the meeting.

Example of a Notice

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ST. MARY'S SCHOOL
NOTICE
24 June 2025
INTER-SCHOOL DRAWING COMPETITION
All students from Classes VI to VIII are hereby informed about an Inter-School Drawing Competition organized by the Art Club. This is a fantastic opportunity to showcase your artistic talent.
Date: 10 July 2025 Time: 10:00 AM - 12:00 PM Venue: School Auditorium Topic: "My Vision for a Greener Planet" (Art materials will be provided) Interested students must register their names with the undersigned by 5 July 2025.
(Signature) Ananya Singh Art Club Secretary

Detailed Explanation

This example illustrates how a notice is structured. It begins with the name of the issuing authority at the top, followed by the term 'NOTICE.' The date is listed to show when the notice was written. The title captures the event itself, and the body includes the details necessary for students to participate. It succinctly states what the event is about, when and where it takes place, and how students can participate.

Examples & Analogies

When a school organizes an annual sports day, they use a similar format to announce it via notice. Students and teachers refer to this notice to know which sports are included, the date, and how to sign up to participate.

Definitions & Key Concepts

Learn essential terms and foundational ideas that form the basis of the topic.

Key Concepts

  • Notice: A formal written communication meant to inform a group of people.

  • Structure: Consists of the issuing authority, notice label, date, title, body, signature, and designation.

  • Importance of Clarity: A notice must be clear and to the point to convey the necessary information effectively.

Examples & Real-Life Applications

See how the concepts apply in real-world scenarios to understand their practical implications.

Examples

  • A school notice announcing a sports day event.

  • Notice to staff about an upcoming meeting with details on time and venue.

Memory Aids

Use mnemonics, acronyms, or visual cues to help remember key information more easily.

🎡 Rhymes Time

  • A notice must be clear and neat, with all the details to complete!

πŸ“– Fascinating Stories

  • Imagine organizing a school event. You need everyone to stay informed - that's where a notice comes in, ensuring nothing important is missed!

🧠 Other Memory Gems

  • Remember C3F2E for a good notice - Concise, Clear, Complete, Formal, Eye-catching!

🎯 Super Acronyms

C3F2E stands for Concise, Clear, Complete, Formal, and Eye-catching.

Flash Cards

Review key concepts with flashcards.

Glossary of Terms

Review the Definitions for terms.

  • Term: Concise

    Definition:

    Expressing or covering much in few words; brief but comprehensive.

  • Term: Formal Language

    Definition:

    Language that is official, respectful, and appropriate for professional communication.

  • Term: Five Ws

    Definition:

    The five basic questions of journalism: What, When, Where, Who, and Whom, to provide complete information.

  • Term: Formatting

    Definition:

    The arrangement and presentation of content in a written or digital form.

  • Term: Eyecatching

    Definition:

    Designed to attract attention.