Notice Writing - 2.2

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Key Concepts

• Brevity and Conciseness: Notices prioritize delivering essential information in the fewest possible words (typically 50-word limit).

• Clarity and Unambiguity: The message must be perfectly clear, leaving no room for misinterpretation.

• Formal and Impersonal Tone: Maintaining objectivity and professionalism through formal language and avoidance of personal pronouns.

• The 5 Ws Rule: Ensuring all critical information (What, When, Where, Who, Why) is covered succinctly.

• Structured Format: Adherence to a prescribed layout (boxed, specific placements for elements) for easy readability and official recognition.

• Targeted Communication: Notices are often intended for a specific group, and their content should reflect this.

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• Examples

• Example 1: School Event

• +-------------------------------------------------+

• | DELHI PUBLIC SCHOOL |

• | |

• | NOTICE |

• | |

• | 25 June 2025 |

• | |

• | ANNUAL SPORTS DAY |

• | |

• | This is to inform all students that the Annual |

• | Sports Day will be held on 15th July 2025, from |

• | 9:00 AM onwards, at the school grounds. All |

• | participants are requested to report by 8:30 AM |

• | in their respective house uniforms. Come and |

• | witness a day of thrilling sportsmanship! |

• | |

• | [Your Name] |

• | Head Boy |

• +-------------------------------------------------+

• Example 2: Lost and Found

• +-------------------------------------------------+

• | XYZ PUBLIC SCHOOL |

• | |

• | NOTICE |

• | |

• | 25 June 2025 |

• | |

• | LOST WRISTWATCH |

• | |

• | A Fastrack wristwatch was lost yesterday, 24th |

• | June 2025, during the lunch break near the school|

• | canteen. It has a blue dial and a black strap. |

• | Anyone who finds it is requested to return it |

• | to the undersigned immediately. A suitable |

• | reward is assured. |

• | |

• | [Your Name] |

• | Class XI-A |

• +-------------------------------------------------+

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• Flashcards

• Term: What is the first thing written in a notice (after the box)?

• Definition: Name of the Issuing Body/Authority.

• Term: What is the word limit for the body of a notice?

• Definition: Usually 50 words.

• Term: What are the "5 Ws" that must be addressed in a notice?

• Definition: What, When, Where, Who, Why.

• Term: What kind of tone should be maintained in a notice?

• Definition: Formal, direct, and impersonal.

• Term: Which grammatical voice is often used in notices for objectivity?

• Definition: Passive Voice.

• Term: What must every notice be enclosed in?

• Definition: A Box.

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• Memory Aids

• N.B.D.H.B.S.D.: Remember the format: Name of Issuing Body, Box, Date, Heading, Body (5 Ws), Signature, Designation. (Think: "Now Begin, Dear Header, Body Should Deliver.")

• 5 Ws (The Reporter's Guide): Always ensure your notice answers What, When, Where, Who, Why.

• C.F.I.P.: For language: Concise, Formal, Impersonal, Passive (often). (Think "Clear Facts In Publications.")

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• Alternative Content

• Imagine Notice Writing as creating a highly efficient, public service announcement. You have very limited airtime (word count) and need to convey critical information (5 Ws) instantly and clearly to a broad audience, ensuring no one misunderstands the message or misses key details.

• Think of a notice as a digital alert on your phone. It's short, comes from an official source, has a clear subject, gives you just the essential facts (What, When, Where, Who, Why), and tells you what to do next. It doesn't use informal language or unnecessary words because its purpose is pure information.

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Examples & Applications

Memory Aids

Interactive tools to help you remember key concepts

Glossary