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Understanding the Example of BRS
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Today, we're going to look at an example of a Bank Reconciliation Statement. We'll start by noting the cash book balance and the bank statement balance. Can anyone tell me what those balances are?
The cash book balance is โน5,000, and the bank statement balance is โน6,000.
Exactly! Always remember these figuresโlet's use the acronym 'CB & BS' for Cash Book and Bank Statement. Now, why do we need to adjust these balances?
To align them based on unrecorded transactions and errors?
Correct! Now let's list out those adjustments.
Identifying Adjustments
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We have two deposits in transit totaling โน2,000. Who can explain what deposits in transit are?
They're amounts we've deposited, but the bank hasn't recorded them yet, right?
Absolutely! We have that and some bank interest of โน300. Let's remember 'DIT' for Deposits in Transit. What adjustments do we need to make for outstanding checks?
We need to subtract them! The total is โน1,000.
Perfect! Writing these adjustments out helps us visualize how to reconcile our statements.
Finalizing the Bank Reconciliation Statement
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Now, let's put everything together into our Bank Reconciliation Statement format. What is the first entry we list?
The balance as per the Cash Book, which is โน5,000.
Correct! Next, we add our two deposits in transit. Then, we include the bank interest. This leads us to make subtractions for outstanding checks and bank charges. What should we have now?
We should arrive at โน6,000 for the balance as per the bank statement!
Exactly! And this confirms that our records are accurate. BRS ensures we are on top of our cash management.
Introduction & Overview
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Quick Overview
Standard
By illustrating a practical example, this section clarifies the steps involved in preparing a Bank Reconciliation Statement, highlighting the adjustments necessary to reconcile a company's cash book with the bank statement.
Detailed
In this section, we are provided with an example of a Bank Reconciliation Statement that incorporates a cash book balance and a bank statement balance. The example outlines necessary adjustments including deposits in transit, outstanding checks, bank charges, and bank interest. The final statement demonstrates how these adjustments ensure the alignment of the company's cash book balance with the bank's statement, affirming the importance of regular reconciliation for accurate financial tracking.
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Cash Book and Bank Statement Balances
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Letโs assume the following:
โ Cash Book Balance: โน5,000
โ Bank Statement Balance: โน6,000
Detailed Explanation
In this example, we start by noting the balances from two sources: the Cash Book, which shows โน5,000, and the Bank Statement, which shows โน6,000. The Cash Book represents the company's record of cash inflow and outflow, while the Bank Statement reflects what the bank acknowledges as the company's available balance.
Examples & Analogies
Think of it like checking your personal budgeting notes against your bank app. You might record spending in your budget, but the bank app shows the total money you have, which could be different due to delayed transactions.
Adjustments to Balances
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Adjustments:
โ Deposits in Transit: โน2,000
โ Outstanding Checks: โน1,000
โ Bank Charges: โน200
โ Bank Interest: โน300
Detailed Explanation
Next, we identify adjustments that need to be made to reconcile the two balances. Deposits in Transit of โน2,000 are funds that the company has deposited but the bank has not yet recorded. Outstanding Checks worth โน1,000 are checks that the company has issued but haven't been processed by the bank yet. Additionally, Bank Charges of โน200 incurred by the bank and Bank Interest of โน300 that should have been credited to the company's account are accounted for.
Examples & Analogies
Imagine youโve lent a friend money and marked it down in your notebook (the Cash Book), but they haven't transferred it to their account (the Bank Statement) yet. There are also fees they forgot to mention that you need to deduct from what you thought they owe you.
Preparing the Bank Reconciliation Statement
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Bank Reconciliation Statement
As of [Date]
Particulars Debit (+) Credit (-) Balance
Balance as per Cash Book 5,000
Add: Deposits in Transit 2,000
Add: Bank Interest 300
Less: Outstanding Checks 1,000
Less: Bank Charges 200
Balance as per Bank Statement 6,000
Detailed Explanation
The Bank Reconciliation Statement is compiled to show the adjustments made. Starting with the Cash Book balance of โน5,000, we add the Deposits in Transit (โน2,000) and Bank Interest (โน300). Then, we subtract the Outstanding Checks (โน1,000) and Bank Charges (โน200). After these adjustments, the final balance aligns with the Bank Statement balance of โน6,000.
Examples & Analogies
Consider it like finalizing your monthly expenses report. You list your expenses, add what you forgot, and then subtract any bills you haven't paid yet. Once done, your records match your actual bank statement.
Definitions & Key Concepts
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Key Concepts
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Bank Reconciliation Statement: A tool that helps ensure accurate financial records by reconciling discrepancies between company cash records and bank statements.
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Deposits in Transit: Funds deposited but not yet processed by the bank, creating a temporary difference in account balances.
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Outstanding Checks: Payments made by the company that have not yet been cashed or cleared by the bank.
Examples & Real-Life Applications
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Examples
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If a company has a cash book balance of โน5,000 and a bank statement balance of โน6,000, the adjustments include adding deposits in transit of โน2,000 and bank interest of โน300, while subtracting outstanding checks of โน1,000 and bank charges of โน200.
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In preparing a Bank Reconciliation Statement, the ending balances should agree after all necessary adjustments, verifying the accuracy of financial records.
Memory Aids
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๐ต Rhymes Time
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Cash book and bank in sync, with deposits in transit, weโll never sink.
๐ Fascinating Stories
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Imagine a ship sailing (Cash Book) that waits at a harbor (Bank) until all passengers (deposits) are on board (transit) for a smooth journey (reconciliation).
๐ง Other Memory Gems
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To remember steps in Bank Reconciliation: C -> Compare, A -> Add, S -> Subtract, A -> Adjust.
๐ฏ Super Acronyms
Remember 'BRS' for Bank Reconciliation Statement which stands for Balances, Reconcile, Statement.
Flash Cards
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Glossary of Terms
Review the Definitions for terms.
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Term: Cash Book
Definition:
A financial record where a company keeps track of all cash inflows and outflows.
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Term: Bank Statement
Definition:
A report generated by the bank detailing all transactions that occurred in a specific account during a period.
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Term: Deposits in Transit
Definition:
Money that has been deposited by a company but has not yet been processed by the bank.
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Term: Outstanding Checks
Definition:
Checks that have been written by a company but have yet to be cleared by the bank.
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Term: Bank Reconciliation Statement
Definition:
A document that compares the Cash Book balance with the Bank Statement balance, adjusting for discrepancies.