Professional Courses
Industry-relevant training in Business, Technology, and Design to help professionals and graduates upskill for real-world careers.
Categories
Interactive Games
Fun, engaging games to boost memory, math fluency, typing speed, and English skillsβperfect for learners of all ages.
Typing
Memory
Math
English Adventures
Knowledge
Enroll to start learning
Youβve not yet enrolled in this course. Please enroll for free to listen to audio lessons, classroom podcasts and take mock test.
Interactive Audio Lesson
Listen to a student-teacher conversation explaining the topic in a relatable way.
Notice Writing: Purpose and Importance
Unlock Audio Lesson
Signup and Enroll to the course for listening the Audio Lesson
Today, we will discuss notice writing. Notices are utilized to inform a large audience about events or important information. Why do you think notice writing is important?
It allows information to reach many people quickly.
Exactly! Speed and clarity are essential. Can anyone cite an example of where we commonly see notices?
In schools, we see notices about events or meet-ups.
Great! So, what do you think should be included in a notice?
The date, what the notice is about, and who to contact for more information.
Right! The 5 W's β What, When, Where, Who, and Whom to contact β are crucial elements. Remember, notices must be clear and concise.
Whatβs the limit on the word count?
Good question! Notices typically should not exceed 50 words. Let's summarize: the purpose is clarity, speed, and inclusion of essential details.
Format of Notices
Unlock Audio Lesson
Signup and Enroll to the course for listening the Audio Lesson
Now, letβs delve into the format of a notice. Can anyone tell me what needs to be at the top?
The name of the issuing authority?
Exactly! Then what comes next?
The word 'NOTICE' in bold letters.
Correct! Now, after that, what's the next critical element?
The date of issue.
Yes! And then, you need a title that describes the notice. Why do you think having a clear title is essential?
So people can quickly understand what the notice is about.
Exactly! Remember to enclose your notice in a box for better visibility!
Message Writing: Key Elements
Unlock Audio Lesson
Signup and Enroll to the course for listening the Audio Lesson
Now, let's talk about message writing. Can anyone explain the primary purpose of a message?
To communicate essential information when the person is unavailable.
Exactly! And what format should a message follow?
It should also be in a box, with 'MESSAGE' at the top.
Correct! Next comes the date and time. Why do you think we include the time?
To know exactly when the message was written.
Yes! The body also needs to be concise. Formulation follows the flow: to whom, from whom, what, and action needed. Can someone give me an example?
Sure! 'MESSAGE: Dad, Mom called at 3 PM. She wants you to call her back.'
Fantastic! That's a great example. Always remember to keep it brief!
Characteristics of Effective Notices and Messages
Unlock Audio Lesson
Signup and Enroll to the course for listening the Audio Lesson
What characteristics make notices effective?
They should be clear and straight to the point.
And must include all necessary details, like the event date!
Exactly! Conciseness is key. Can someone explain what we mean by clarity?
It means the information should be easily understandable.
Right! And what about tone? Should it be formal or informal?
Formal for notices and casual for personal messages!
Yes! Tone shapes how the message is received. To wrap up, notices need to be clear, concise, and appropriately formal, while messages require brevity and clarity.
Practical Writing Exercise
Unlock Audio Lesson
Signup and Enroll to the course for listening the Audio Lesson
Let's put our learning into practice! Iβd like each of you to write a notice and a message based on different scenarios. How do we start?
We should follow the format we discussed!
Exactly! Student_2, can you provide an example of a scenario for a notice?
Sure! A notice for a science fair.
Perfect! Now, Student_3, what about a message?
A message telling mom to pick up groceries.
Well done! Everyone, think about the details carefully. Remember all what youβve learned about clarity and conciseness. Letβs get writing!
Introduction & Overview
Read a summary of the section's main ideas. Choose from Basic, Medium, or Detailed.
Quick Overview
Standard
Notice and message writing are vital forms of communication that require clarity and brevity. The section details the structure and characteristics of notices, which are used to inform groups about events or announcements, and messages, which convey essential information when direct communication is not possible. Key aspects include format, tone, and the critical elements that must be included for effective communication.
Detailed
Notice Writing & Message Writing
Notice and message writing are essential skills for effective communication. This section outlines their key elements, formats, and significance in conveying information clearly and succinctly.
Notice Writing
- Purpose: Notices inform a wide audience about events or important announcements. They are typically displayed in public places (e.g., schools, offices).
- Format:
- Enclosed in a box.
- Issuing authority's name at the top center.
- The word 'NOTICE' in bold, capital letters.
- Date on the left side below 'NOTICE'.
- A clear heading/title in the center.
- Body includes essential details (What, When, Where, Who, Contact Person).
- Signature and designation of the issuer at the bottom left.
- Key Characteristics: Conciseness, clarity, completeness, formal tone, and typically a 50-word limit.
Message Writing
- Purpose: Messages convey crucial information to someone when direct communication isnβt possible.
- Format:
- Also enclosed in a box.
- The word 'MESSAGE' at the top center.
- Date on the left and time on the right.
- Salutation addressing the recipient.
- Body containing essential content, from whom the message is, and any required actions.
- Key Characteristics: Brevity, clarity, essential information only, often written in indirect speech, typically not exceeding 50 words.
This section imparts foundational skills for employing these forms of communication effectively, enabling students to engage in coherent, context-appropriate writing.
Youtube Videos
Audio Book
Dive deep into the subject with an immersive audiobook experience.
Notice Writing: Purpose and Format
Unlock Audio Book
Signup and Enroll to the course for listening the Audio Book
Notice Writing:
- Purpose: To inform a large group of people about an event, announcement, or important information. Notices are typically displayed on notice boards in schools, offices, or public places.
- Format:
- Box: A notice must always be enclosed in a box.
- Name of Issuing Authority/Organization: (Top center) The name of the school, club, society, etc., that is issuing the notice.
- The Word "NOTICE": (Below the issuing authority, center) Written in bold, capital letters.
- Date: (Left side, below "NOTICE") The date of issue.
- Heading/Title: (Center, clear and concise) Should briefly state the purpose of the notice.
- Body: (Main content) Contains all the necessary information, written clearly and concisely.
- Signature: (Left side, below body)
- Name: (Below signature, full name)
- Designation: (Below name) (e.g., Head Boy/Girl, Secretary, Cultural Secretary).
Detailed Explanation
Notice writing serves to inform large groups about significant events. Notices must be clear and concise, ensuring vital information is communicated effectively. The format begins with enclosing the content in a box, which helps to distinguish it as an important message. The name of the authority issuing the notice goes at the top center, followed by the word 'NOTICE' in bold. The date should be included, followed by a clear and succinct heading that summarizes the notice's purpose. In the body of the notice, essential details are provided such as the event's what, when, where, and who, concluding with the signature of the issuer and their designation.
Examples & Analogies
Think of a notice like an advertisement you see on a bulletin board. Just like a poster tells you about a concert or a sale, a notice informs students about events at school. For instance, if your school is organizing a science fair, the notice will include who it's for (all students), what it is (the science fair), when it is (date and time), and where it will be held (the school hall). This ensures everyone is informed about the event.
Key Characteristics of Notices
Unlock Audio Book
Signup and Enroll to the course for listening the Audio Book
Key Characteristics:
- Conciseness: Use minimal words; avoid unnecessary phrases.
- Clarity: Information must be easily understandable.
- Completeness: Include all essential 'W's (What, When, Where, Who, Whom to contact).
- Formal Tone: Maintain a formal and objective tone.
- Word Limit: Usually 50 words.
Detailed Explanation
Key characteristics of notice writing include being concise, meaning that every word counts, and the message is short but informative. Clarity is important; readers should easily grasp the information on the first read. Completeness refers to including all necessary details, often summarized with 'W's: what is happening, when it is happening, where it is taking place, who is involved, and whom to contact for more information. A formal tone maintains professionalism, and notices typically do not exceed 50 words to ensure they remain readable and to the point.
Examples & Analogies
Imagine seeing a flyer for a local bake sale. If the flyer is wordy or unclear, you might miss important details like the date or location of the sale. A good notice should clearly state, for instance, 'Bake Sale on Saturday, March 5th, at the school gym from 10 AM to 2 PM. Contact Jane at 555-1234.' This example shows conciseness, clarity, and completeness, ensuring all essential information is immediately clear.
Message Writing: Purpose and Format
Unlock Audio Book
Signup and Enroll to the course for listening the Audio Book
Message Writing:
- Purpose: To convey a short, essential piece of information to someone when direct communication is not possible (e.g., the person is unavailable, or you are leaving a note).
- Format:
- Box: A message should also be enclosed in a box.
- The Word "MESSAGE": (Top center, bold/capital letters).
- Date: (Left side)
- Time: (Right side)
- Salutation: (To whom the message is for).
- Body: (Core information to be conveyed).
- Sender's Name: (The person writing the message).
Detailed Explanation
Message writing is important when you need to inform someone about something quickly and the person is not available to speak directly. Much like a notice, a message should be enclosed in a box. The format begins with 'MESSAGE' written boldly at the top. The date and time are included to provide context. After that, a salutation directs the message to the intended person, and the body includes the essential information. At the end, the senderβs name is noted for clarity on who left the message.
Examples & Analogies
Think of message writing like leaving a note for a family member. If you need to tell your mom that you found her lost glasses but sheβs not home, you might write: 'Dear Mom, found your glasses on the kitchen table. Please pick them up when you return. Love, [Your Name].' This message is clear and concise, providing essential information and ensuring the recipient knows who itβs from.
Key Characteristics of Messages
Unlock Audio Book
Signup and Enroll to the course for listening the Audio Book
Key Characteristics:
- Brevity: Very short and to the point.
- Clarity: No ambiguity.
- Essential Information Only: Cut out all unnecessary words and pleasantries.
- Indirect Speech: Often uses indirect speech to report what someone said.
- Word Limit: Typically 50 words.
Detailed Explanation
When writing a message, the emphasis is on brevityβkeeping the content short, making every word count without excess. Clarity is crucial as the message must convey information without any misunderstandings. Essential information should be prioritized, ensuring that only what is necessary is included. Indirect speech may be used to deliver information about what someone else said efficiently. Messages are typically limited to around 50 words to keep them straightforward.
Examples & Analogies
Picture needing to let your friend know that they have an important call while theyβre out. A message would read: 'Hey, Sarah! Jon called. He needs to talk to you about the project.' This message quickly gets right to the point with clear information, avoiding unnecessary chatter to ensure Sarah understands what's important without confusion.
Definitions & Key Concepts
Learn essential terms and foundational ideas that form the basis of the topic.
Key Concepts
-
Notice Writing: Informs a crowd about events, using a formal format.
-
Message Writing: Conveys essential information briefly when direct communication isn't possible.
-
Clarity: Critical for both formats, ensuring the message is easily understood.
-
Conciseness: Essential in both notices and messages to maintain informativeness without fluff.
Examples & Real-Life Applications
See how the concepts apply in real-world scenarios to understand their practical implications.
Examples
-
A school notice informing students of an upcoming cultural event, stating the date, time, and contact details.
-
A message left for a parent explaining that a friend's visit is scheduled and they should call the friend back.
Memory Aids
Use mnemonics, acronyms, or visual cues to help remember key information more easily.
π΅ Rhymes Time
-
In a box, make it clear, / A notice here will bring you near.
π Fascinating Stories
-
Imagine you are a principal, needing to announce a school play. You write a clear notice, so every student knows the time and place to gather excitedly.
π§ Other Memory Gems
-
N O T I C E: Name, Objective, Time, Information, Contact, Event.
π― Super Acronyms
W W W H
- What
- When
- Where
- Who - remember these for notices!
Flash Cards
Review key concepts with flashcards.
Glossary of Terms
Review the Definitions for terms.
-
Term: Notice
Definition:
A written announcement intended to inform a group of people about events or urgent information.
-
Term: Message
Definition:
A brief communication delivered to convey essential information when direct contact is not possible.
-
Term: Format
Definition:
The way a document is arranged or organized, including its layout and style.
-
Term: Clarity
Definition:
The quality of being clear and easy to understand.
-
Term: Conciseness
Definition:
The quality of being brief and to the point, without unnecessary words.
-
Term: Tone
Definition:
The attitude or emotion conveyed in written communication.