Phase 5: Presentation & Review - 1.4.5 | Real-time Business Case Challenge | Business Analysis
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Interactive Audio Lesson

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Creating the Presentation Slides

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Teacher
Teacher

Today, we're diving into how to create an impactful presentation. What do you think the first step is when preparing your slides?

Student 1
Student 1

Maybe we should outline the main points we want to cover?

Teacher
Teacher

Exactly! A clear outline is essential. Let's ensure we start with the business problem, followed by our proposed solutions. Can anyone suggest what elements we need to include about our solution?

Student 2
Student 2

We should add user stories and diagrams.

Student 3
Student 3

And also the next steps for the project!

Teacher
Teacher

Great ideas! Remember to keep your slide deck conciseβ€”ideally 6-8 slides max. This leads us to slide design. Could anyone share tips for visual clarity?

Student 4
Student 4

Using bullet points and images can help keep it engaging!

Teacher
Teacher

Correct! Visual aids help in understanding. Let's summarize: A clear outline, relevant content, and engaging design are crucial for an effective presentation.

Understanding Your Audience

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Teacher
Teacher

When preparing your presentation, who do you think your audience will be, and why is that important?

Student 2
Student 2

The audience could be stakeholders, and understanding their priorities is important because it helps us address their concerns.

Teacher
Teacher

Absolutely! Tailoring your presentation to meet audience expectations is key. Can anyone think of ways to engage different types of stakeholders?

Student 3
Student 3

Maybe we should include financial aspects for business-oriented stakeholders?

Student 1
Student 1

And more detailed technical diagrams for the IT team!

Teacher
Teacher

Exactly! This adaptability shows empathy and enhances clarity. Always keep in mind who you're presenting to while finalizing your slides.

Practicing the Presentation

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Teacher
Teacher

Now that we have our slides ready, why is rehearsal so important?

Student 3
Student 3

To ensure we know our material well and manage our time during the presentation.

Teacher
Teacher

Right! Rehearsing also helps calm nerves. How do you believe practicing can help with audience interaction?

Student 4
Student 4

It allows us to anticipate questions and prepare answers!

Teacher
Teacher

Exactly! Anticipating questions shows preparedness and builds confidence. Let's recap: Rehearsing not only aids your delivery but enhances your interaction with the audience.

Recording the Walkthrough

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Teacher
Teacher

Who here has heard of recording a presentation walkthrough?

Student 1
Student 1

I think it’s a great way to reach a wider audience who can't attend live.

Teacher
Teacher

That's right! Recording allows for a flexible review. What are some other benefits?

Student 2
Student 2

We can review our delivery to improve future presentations.

Student 4
Student 4

And it gives us a chance to showcase our hard work after the project is done.

Teacher
Teacher

Exactly! Adding a recorded walkthrough is a great way to reflect on your work and share it. Remember, flexibility and accessibility are key.

Introduction & Overview

Read a summary of the section's main ideas. Choose from Basic, Medium, or Detailed.

Quick Overview

In this phase, learners create and present a summary of their business analysis project, encapsulating critical deliverables and next steps.

Standard

Phase 5 focuses on synthesizing the results from the prior phases into a presentation format. Learners summarize the business problem, proposed solutions, user stories, diagrams, and outline the next steps for project implementation. This phase emphasizes clear communication and presentation skills necessary for effective stakeholder engagement.

Detailed

Detailed Summary

Phase 5 is a crucial step in the business analysis lifecycle where students are required to create a summary presentation that encompasses the entirety of their project. This phase allows students to consolidate their work into 6-8 slides that provide a comprehensive overview of the business problem, the scope of the solution, the user stories created, and relevant diagrams like use case and activity diagrams. Additionally, students must outline the next steps to advance the project.

Key deliverables include a well-structured slide deck, which could be in PDF or PPT format, and optionally, a recorded video walkthrough to accompany the presentation. This phase not only assesses the students’ ability to summarize their analysis effectively but also tests their presentation and communication skills, which are vital in engaging stakeholders and driving projects forward.

Audio Book

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Creating a Summary Presentation

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● Create a summary presentation (6–8 slides max)
● Include business problem, solution scope, user stories, diagrams, and next steps

Detailed Explanation

In this step, you are required to prepare a summary presentation that is concise and informative. The presentation should not exceed 6 to 8 slides, focusing on effectively communicating key elements of your project. You must include:
- The business problem you are addressing with the project.
- The scope of the solution proposed, detailing what it will achieve.
- Key user stories that summarize how different users will interact with the system.
- Diagrams that illustrate the system's design or flow, such as use case or activity diagrams.
- Clearly defined next steps that outline what will happen after the presentation.

Examples & Analogies

Think of creating this presentation like preparing a pitch for a new restaurant idea. You need to clearly explain the problem (for example, too few quick lunch options in your area), showcase what your restaurant offers (solution scope), highlight how customers will order their meals (user stories), use visuals to show your restaurant layout (diagrams), and explain how you plan to open the restaurant (next steps).

Presenting Your Project

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● Present your project to peers or mentor (live or recorded)

Detailed Explanation

Once your summary presentation is ready, the next step is to deliver it. This can be done live, where you present in front of your classmates or colleagues, or recorded if you prefer to present asynchronously. The goal is to explain your findings and the solution proposal effectively, engage your audience, and respond to any questions they may have. The delivery of your project is crucial, as it demonstrates your understanding of the material and your ability to communicate complex ideas clearly.

Examples & Analogies

Imagine you're in a classroom presenting a science project. You need to explain how your experiment works and why it matters, while also being prepared to answer questions from your classmates and teacher. It's important to practice your presentation so you can speak confidently and clearly, just like you would in this project presentation.

Deliverables for Phase 5

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πŸ“„ Deliverables:
● Slide Deck (PDF or PPT)
● Optionally, record a 5-minute video walkthrough

Detailed Explanation

In this phase, the deliverables consist of two main items. First, you must prepare a slide deck that summarizes your project findings, which can be submitted in PDF or PowerPoint format. This slide deck serves as your main presentation material. Additionally, you have the option to create a 5-minute video walkthrough of your project. This video allows you to visually and verbally present your work, which can be a helpful supplement to the slide deck, offering more depth and personal engagement.

Examples & Analogies

Consider a chef preparing a dish for a cooking competition. The recipe card (slide deck) provides the judges with the ingredients and steps involved while the optional cooking video walkthrough shows the chef in action, explaining the cooking process. Both elements enhance the judges' understanding of the dish and the chef's techniques.

Definitions & Key Concepts

Learn essential terms and foundational ideas that form the basis of the topic.

Key Concepts

  • Presentation Structure: A clear organization of slides provides a logical flow and helps convey ideas effectively.

  • Audience Engagement: Tailoring content to audience needs ensures effective communication and retention of information.

  • Rehearsal: Practicing the presentation helps in mastering content and managing time effectively.

  • Recording Presentations: Video walkthroughs allow for review and wider audience reach.

Examples & Real-Life Applications

See how the concepts apply in real-world scenarios to understand their practical implications.

Examples

  • For instance, if the audience comprises tech-savvy individuals, using detailed diagrams and technical jargon can enhance engagement.

  • Conversely, when presenting to business executives, emphasizing cost-benefit analysis and user impact figures will be more effective.

Memory Aids

Use mnemonics, acronyms, or visual cues to help remember key information more easily.

🎡 Rhymes Time

  • When your slides you prepare, make it clear, have no fear; engage the audience, make it fun, and soon your task will be easily done.

πŸ“– Fascinating Stories

  • Once upon a time, a young analyst was nervous about presenting. They practiced nightly, tailored their slides, and wowed their audience with engaging visuals and a clear narrative.

🧠 Other Memory Gems

  • To remember presentation elements: 'SIMPLE': Structure, Include visuals, Master content, Practice, Listen to audience feedback, End with a strong closure.

🎯 Super Acronyms

To recall the summary structure

  • 'BOSS'

Flash Cards

Review key concepts with flashcards.

Glossary of Terms

Review the Definitions for terms.

  • Term: Slide Deck

    Definition:

    A collection of slides used for a presentation that summarizes the main points of a project.

  • Term: User Stories

    Definition:

    Short descriptions of a feature from the perspective of the user, focusing on their needs.

  • Term: Next Steps

    Definition:

    Actions planned to continue a project after the presentation.

  • Term: Stakeholders

    Definition:

    Individuals or groups who have an interest in the outcome of a project.